Insert a check box on a form template that is based on an existing data source Note: For check boxes, by default, TRUE means "selected" or "checked," whereas FALSE means "cleared" or "unchecked." To change the value that is stored in the data source when users clear or select the check box on the form, double-click the check box, click the Data tab, and then click the values that you want in the Value when cleared list and the Value when checked list. To replace the control's default label, select the text next to the check box that was inserted on your form template, and then enter your own label. If the Controls task pane is not visible, click More Controls on the Insert menu, or press ALT+I, C. On the form template, place the cursor where you want to insert the control. These fields and groups are represented by folder and file icons in the Data Source task pane. This enables InfoPath to automatically create fields and groups in the data source as you add controls to the form template. When you design a new, blank form template, the Automatically create data source check box in the Controls task pane is selected by default. Insert a check box on a new, blank form template If you are binding the check box to a repeating field, the check box must be inside a repeating control, such as a repeating table or repeating section. In the following example, the Include hotel check box on the form template is bound to the includeHotel field in the Data Source task pane. The data source for the form template consists of fields and groups that appear in a hierarchical view in the Data Source task pane.Ĭheck boxes are always bound to fields. If there's something wrong with the binding, you'll see a blue or red icon instead. When the binding is correct, a green icon appears. The icon indicates whether the control is correctly bound to that group or field. The text indicates the group or field to which the control is bound in the data source. When you select or move your pointer over a control, text and a binding icon appear in the upper-right corner of the control. When a control is unbound, it is not connected to a field or group, and data entered into the control is not saved. When a control is bound, it is connected to a field or group in the data source so that data entered into the control is saved in the underlying form (.xml) file. The following illustration shows how a check box looks when it is selected in design mode.Ĭontrols can be bound or unbound. The procedure for inserting a check box differs slightly depending on whether you are designing a new, blank form template or basing the design of your form template on a database or other external data source. Users can select more than one check box in the list or add their own entry to the list, depending on how your form template is designed. Multiple-selection list box A multiple-selection list box consists of a number of check boxes inside a scrollable list. Also, check boxes typically represent nonexclusive choices, whereas option buttons are used to represent a single choice within a limited set of mutually exclusive choices. However, with option buttons, users select from a set of small circles instead of from a set of square check boxes. Option button Like a check box, a group of option buttons enables users to make a choice. To decide which of these controls works best on your form template, refer to the following list: InfoPath includes other controls that are similar to a check box but that serve different purposes. If you want a check box to be selected by default, you can double-click it and change its default state. Tip: By default, a check box is not selected.
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